Policies & Procedures
All SCHYS students are required to read and adhere to the policies and procedures outlined in the current SCHYS Student Handbook. Students enrolled in any of SCHYS' training programs will receive a copy of the current Handbook.
Below is an extract of pertinent policies and procedures from the current SCHYS handbook.
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Entrance Requirements
All applicants must be 18 years or older, and must be fluent in verbal and written English. International students are advised that insufficient English skills may prohibit successful completion of the program. A strong commitment to personal growth and self-awareness is required.
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Admission Process
Prospective students can download an application from the website, or request an application from:
Surya Chandra Healing Yoga School
331 N Madison Rd | Orange, VA 22960
SCHYS administration processes all applications within 2-weeks of receipt. Application should include the non-refundable Application Fee and references - these can be sent separately, but should be submitted within 2-weeks of receipt of the application.
Following the review of the completed application and references, SCHYS may contact you to schedule a personal interview. This initial interview/orientation will discuss SCHYS policies and procedures, answer any questions you may have, and review the Enrollment Agreement.
Enrollment
Enrollment begins up to 6-months before the start of each program. Please check the SCHYS website for specific program information and start dates.
The Enrollment Fee is required upon acceptance to the program and before taking the first module or course requirement.
Credit for Previous Education or Training
SCHYS does not accept transfer credit from other training programs.
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Student Conduct and Obligations
A student in any SCHYS program is expected to follow the rules of yoga etiquette.
General
SCHYS expects student to:
- Exhibit courtesy and consideration toward all members of the community.
- Practice the quality of gratitude throughout the enrolled training program.
- Respect and honor all faculty members, other students, and self.
Cooperative Attitude
SCHYS expects students to give their full cooperation by:
- Obtaining permission to use electronics and all communication devices.
- Maintining silences in places and times designated for silence.
- Using all facilities supplied by the training center in an appropriate manner.
Professional Conduct
SCHYS expects its students to conduct themselves in a professional manner, which includes avoidance of:
- The use of drugs and alcohol during training hours;
- Dishonesty;
- Disrupting classes;
- Use of profanity;
- Lewd or sexually explicit jokes or remarks;
- Inappropriate use of touching;
- Excessive tardiness; and
- Insubordination, violation of safety rules, or not abiding by the School rules.
Code of Ethics
Students must review, sign, and submit to SCHYS the SCHYS Code of Ethics at the beginning of the enrolled training program.
Dress Code
Students must adhere to the SCHYS Dress Code:
- Wear non-restrictive clothing;
- Avoid glitz, glamour, and revealing garments;
- Have clean, bare feet;
- Wear minimal jewlery;
- Avoid perfumed cosmetics, detergents, and heavily scented oils; and
- Avoid clothing with offensive content.
Maintaining Records
Students must maintain all administrative records and:
- Sign-in at all in-person training events, including weekend modules;
- Hold themselves accountable for all missed work;
- Meet all financial obligations within required timeframes; and
- Complete all required assignments.
Failure to meet any of these requirements will lead to probation or dismissal from classes and potential removal from the enrolled program.
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Program Policies
Calendar and Class Schedule
All SCHYS training programs include weekend Program Modules held at a specific location. Be sure to consult the website concerning the location of the program and the module schedule. SCHYS reserves the right to amend the calendar at any time. Classes cancelled due to weather will be made up at the end of the program or another agreed upon date/time. Program schedules are available upon request or online (progrma brochure or Schoology).
Attendance
Regular attendance is key to student progress and success and is necessary to complete the enrolled program within the designated timeframe.
Each month, SCHYS offers module hours at the training location - students are expected to attend all weekend modules; however, we understand that life gets tricky and so you may need to miss class time due to illness, family obligation, or other unforeseen event. In any given program, you may miss up to 10% of the total hours of the program. If you miss more than 10% of the total program hours you must make-up the hours with a Faculty member at your expense.
The subject matter of the missed class must be made-up by obtaining shared notes from a colleague, attending an online course, and/or attending the same module at a different program location.
It is important to remember that tardiness and/or absence do not reflect well on your conduct. Keep your Faculty-Mentor informed of any absences throughout the program.
Grading Policies
Students are assessed and evaluated by SCHYS Faculty on specific qualities, including:
- Performance
- Participation
- Attitude
- Team effort
- Application of theories
- Demonstration of teaching skill
Students are also graded on:
- Class participation;
- Adherence to the requirements outlined in the Student Conduct and Obligations section of the Handbook;
- Adherence to the SCHYS Code of Ethics; and
- Assignments available on Schoology (module and online course discussion posts, module quizzes, cycle quizzes, research paper, and final exam).
Student Records
SCHYS maintains all student evaluations and grades for 3-years, unless the student is dismissed from the program. We recommend that students maintain their own records during the program.
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Leave of Absence, Withdrawal, and Refunds
Please see current Student Handbook for the full-text of the policies related to taking a leave of absence, re-entering a SCHYS training program, withdrawing from an enrolled program, and receiving refunds.
SCHYS allows students to take a leave of absence or withdraw from an enrolled program under special circumstances, including:
- Illness (accompanied by a statement from a health professional);
- Illness or death of an immediate family member;
- Unexpected family or job responsibilities; and/or
- Financial burdens.
All requests for leave of absence or withdrawal from an enrolled program must be requested in writing. The request should include the date you will leave the program and the date you anticipate returning. The withdrawal date will be the date you are scheduled to return from the leave of absence but fail to do so.
You will be automatically withdrawn from the institution if you miss 7 consecutive instructional days (or 2 weekend modules) and all the days are unexcused.
If you need to withdraw from the Program, SCHYS will make all efforts to ensure that both parties receive fair compensation for efforts made prior to the withdrawal. You must submit your refund request in writing.
All written requests must be submitted to the Director and mailed to:
Surya Chandra Healing Yoga School
JJ Gormley, Director
331 N Madison | Orange, VA 22960
Requests submitted in accordance with these requirements will be given a refund as outlined in the Enrollment Agreement.
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Student Grievance Procedure
Student complaints relative to actions/policies of SCHYS or its employees should attempt to resolve them with school officials. Submit the signed complaint to JJ Gormley, Director
Surya Chandra Healing Yoga School
JJ Gormley, Director
331 N Madison | Orange, VA 22960
SCHYS Ethics Review Board
If you are unable to resolve your issues with the Director, then you can submit your complaint to the SCHYS Ethics Review Board. This Board is comprised of yoga teachers, students, and legal and medical professionals and is in place ot handle complaints directed at SCHYS or its faculty.
Barbara Sager, School Administrator
14 Whitesands Way | Little Silver, NJ 07735
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